Privacy Policy

Last updated: 2026-05-09

This Privacy Policy explains how Harbor Gates Rentals (“we”, “us”, “our”) collects, uses, and protects information from visitors and applicants on harborgatesrentals.com.

1. Information we collect

We collect information you voluntarily provide through forms on this website, including:

Contact / inquiry forms: name, email address, phone number, intended move-in date, household size, pet status, and any message you send.
Rental applications: the information required by our rental application form, which may include your full legal name, contact details, employment and income information, rental history, references, and government-issued ID for background and identity verification. We do not run a credit check.
Tour requests: name, email, phone, and the date/time you request to view a property.
Automatic data: standard server log information such as your IP address, browser type, pages viewed, and referring URL. This data helps us measure traffic and improve the site.

2. How we use your information

To process your rental application, schedule property tours, and respond to inquiries.
To verify income and conduct background checks (rental applications only).
To communicate with you about properties you have shown interest in.
To prevent fraud, secure the website, and comply with legal obligations.

3. Who we share information with

We share information only with people who need it to do their job:

The independent landlord or agent listing the property you applied for or contacted.
Our management team at Management@harborgatesrentals.com, who handle applications and tenant communications.
Background check and screening services we use to verify rental application data.
Service providers such as our email host, web host, and analytics tools, all of whom are contractually bound to protect your information.

We do not sell your personal information. We do not share it with advertisers or third parties for marketing purposes.

4. Cookies and similar technologies

This website uses cookies for essential functions (security tokens, form submission, login state) and to anonymously measure how visitors use the site. You can disable cookies in your browser settings, though some features of the site may not work without them.

5. Your rights

You may request to:

Access the personal information we hold about you.
Correct or update inaccurate information.
Delete your information, subject to legal record-keeping requirements (typically applications must be retained for at least 4 years for fair-housing audit purposes).
Opt out of any non-essential communications.

If you reside in California, Colorado, Connecticut, Utah, Virginia, or another jurisdiction with applicable consumer privacy laws, you have additional rights under those laws. Contact us to exercise them.

6. Data retention

We retain rental application records for at least four (4) years to comply with federal Fair Housing Act audit requirements. Inquiry and tour-request records are retained for up to two (2) years. Server logs are retained for 90 days.

7. Security

We use industry-standard safeguards to protect your data, including TLS encryption for all form submissions, restricted access to applicant data, and regular software updates. No internet transmission is 100% secure, but we work hard to protect what you share with us.

8. Children’s information

Harbor Gates Rentals is not directed to children under 13. We do not knowingly collect information from children. If you believe a child has submitted information through our site, please contact us so we can remove it.

9. Updates to this policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will reflect any changes. We encourage you to review this page periodically.

10. Contact us

Questions about this policy or your information can be sent to:

Harbor Gates Rentals
Management@harborgatesrentals.com